Forms, minutes and what to file
Recording a transaction in the register is one half of it. The other half is the paperwork the company has to sign, keep and send — and that is the half people get wrong, because nothing tells them it exists.
Every allotment and every transfer on the Movements table has a Forms and minutes link. It produces a pack for that specific transaction.
What is in a pack
The records that go on the form. For an allotment that is form SH01; for a transfer it is a stock transfer form. Everything the register already knows is filled in — the class, the number of shares, the nominal value, the date, the people. What is left is what the register genuinely cannot know, and each of those says who is likely to have the answer.
The minutes and resolutions, drafted for this transaction, with the names and figures already in place and blanks where a date or a signature goes.
A checklist, in four parts: what the members resolve, what the directors resolve, what the company keeps, and what is filed and by when.
We do not give you the form itself
Companies House owns the forms, and their own online filing service is the normal way to send one. So the pack gives you the answers to put on it, in the order the form asks for them. You get the form from Companies House and copy the answers across.
The one that surprises everybody
A share transfer is not filed with Companies House. Nothing goes to them when it happens. The change appears the next time the company files its confirmation statement (CS01).
What does happen is that if the buyer paid more than £1,000, the signed transfer form goes to HMRC to be stamped, with duty of 0.5% of the price, rounded up to the nearest £5 — and the company should have that back before it registers the transfer. At £1,000 or less, a short certificate on the back of the form is completed instead and nothing goes to HMRC.
An allotment is the opposite: form SH01 goes to Companies House within one month.
If a word on the form means nothing to you
Most fields carry a Why this is asked, folded away until you want it. They are written for someone who has never filled one of these in — what a nominal value is and why it is not the price, what "prescribed particulars" means, why the form asks for the number of shares twice.
Currencies
Shares have a currency of their own, fixed when the share class was created. It is usually pounds, and it does not have to be.
What somebody actually paid can be in a different currency again — a euro transfer for shares with a nominal value in pounds. The register records the amount but has nowhere to put a second currency, so the pack asks rather than assuming.
Where a company has classes in more than one currency, the statement of capital totals each currency separately. They are never added together.
Deadlines
Due dates are shown as the Companies Act sets them, counted from the date of the transaction. A month means the same date in the following month, so one month from 31 January is 28 February, not 2 March.
Nothing here checks whether you have actually filed anything, or whether you are late. The register does not know. A date on this page is a statement of what the Act requires, not a statement about your company.
The minutes are drafts
A generated minute is a draft for the company to consider, complete and adopt. It is not recorded on the evidence chain and it is not evidence that a meeting happened — because it might not have. Hold the meeting, or sign the written resolution, and keep the signed copy.
A single director of a small company still holds a meeting, in the sense the Act means: it is that director sitting down and deciding. Date it the day they decided.
Where this stops
Packs are produced for allotments and transfers, because those are the transactions the register records. Share splits, buying back shares, changing class rights and reducing capital all have their own forms and their own deadlines, and the pack lists them with their form numbers and sections so you know they exist — but it does not produce the paperwork for them yet.
SwiftRegistry states what the Companies Act requires and names the section. It does not give legal advice, and what a company should do in its own circumstances is for the company and its advisers to decide. Nothing here is filed with Companies House by SwiftRegistry.